The operating system for modern wedding venues
Grow bookings.
Delight couples.
Deliver unforgettable
weddings.
From first enquiry to final dance, Wedding Flow brings sales, planning and operations together in one beautifully connected platform.
Built for wedding venues
Not adapted. Purpose-built.
Set up with you
Personally onboarded, data imported.
Secure, compliant, reliable
UK GDPR-ready and enterprise grade.
See it in action
One platform, from first enquiry to final dance
Trusted by leading venues
- Deer ParkEstate
- Ellingham HallNorthumberland
- Caswell HouseOxfordshire
- ClivedenBerkshire
- Heaton HouseCheshire
- Wyck HallCotswolds
One platform, every step of the journey
Everything connected. From enquiry to ‘I do’.
- 1
Grow
Attract & convert
Capture enquiries, nurture couples and turn interest into tours and proposals.
- Lead capture & campaigns
- Automated nurture
- Pipeline & proposals
- 2
Plan
Delight & prepare
Give couples a beautiful, branded planning experience they'll love.
- Wedding Hub
- Guest list & RSVPs
- Payments & documents
- 3
Deliver
Coordinate & collaborate
Run seamless events with your team and suppliers perfectly in sync.
- Supplier portal
- Run of show & logistics
- Day-of tools
- 4
Understand
Analyse & grow
Know what drives bookings, improve performance and grow your revenue.
- Attribution & analytics
- Reports & dashboards
- Revenue tracking
One couple record. Shared across your team, your couples and your suppliers.
Two experiences, one platform
Powerful for your team.
Beautiful for your couples.
Everything your team needs to run the business. A stunning, mobile-first portal your couples will love.
Explore the platformDesigned around how venues actually work
Powerful features. Simple to use.
Capture from everywhere
Forms, landing pages, QR codes and integrations feed straight into your pipeline.
Follow up automatically
Custom stages and timed sequences chase enquiries, tours and balances for you.
Sell your full offering
Packages, add-ons, experiences, suppliers and accommodation in every proposal.
Plan it all with Ivy
Your AI coordinator drafts, summarises and flags what needs attention.
Meet Ivy
Your AI coordinator,
handling the admin
Ivy sits quietly alongside your team. She reads the enquiry, knows your packages and availability, and drafts the follow-up in your tone of voice — you read it, adjust a line if you'd like, and send. Nothing ever leaves the venue without your approval.
Follow-ups that don't slip
Ivy spots enquiries going quiet and drafts the next message, with your availability and packages already checked.
Admin written for you
Long email threads summarised, run-of-show drafted from the timeline, proposals started from the enquiry.
What needs attention today
Overdue tasks, unsigned contracts, RSVP stragglers and late balances surfaced before they become a problem.
Ask Ivy
ExampleYou
Emily enquired eight days ago about a September 2027 Saturday for 110 guests and hasn't replied. Draft a follow-up.
Ivy
AI draftTwo Saturdays remain in September 2027 — the 11th and the 25th. 110 guests fits your Orangery package. Here's a draft:
“Hello Emily, thank you again for your enquiry. We still have Saturday 11 and Saturday 25 September 2027 available, and at 110 guests our Orangery package would suit you beautifully. Would you like to come and see the house? I have Thursday at 11am or Saturday at 2pm free this week.”
Ivy never sends to a couple without your review.
After the booking
Their own planning hub,
free with every wedding
The moment a booking is confirmed, your couple gets a beautiful, branded space of their own — on their phone, wherever they are. Every answer they give lands straight back in your workspace, so nothing is chased twice.
Planning hub
Countdown, milestones and outstanding tasks in one calm view.
Guest list & RSVPs
Couples collect names, dietaries and plus-ones — you get live counts.
Run of show
The wedding-day schedule, shared with couple and suppliers alike.
Messaging
Questions land in your inbox instead of scattered email threads.
Safe hands
Couple data, treated with
the seriousness it deserves
UK GDPR, handled properly
Published DPA and sub-processor list, consent evidence on every enquiry and self-service data export and erasure for your couples.
Your data stays yours
Every venue's data is isolated at the database level, with role-based access for your team and a full audit trail of who did what.
Built for venue groups
Run several venues or an estate under one organisation, with shared reporting, per-venue branding and permissions that follow the person.
Sixty-second tour
From enquiry to confirmed booking, in one minute
Five steps, twelve seconds each. Play it through or jump to the part of the job you care about most.
Your form, embed or QR link lands the enquiry with wedding year, season, guest numbers and how they heard — deduped and attributed before anyone reads it.
Ready to grow your venue
and create more unforgettable weddings?
Start your 30-day free trial and we’ll set your venue up with you — every account is onboarded personally.
30 days free. Set up for you. No card required. No obligation.